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Bookkeeping

Every document is booked within the month it arrives, against the chart of accounts, with the document attached.

Workflow

  1. Trigger: a document arrives — an invoice, a receipt, a bank statement.
  2. Capture: the document is stored digitally; paper is scanned and then kept in the yearly folder.
  3. Book: the document is assigned to an account and, where it applies, to a VAT code.
  4. Reconcile: at the end of each month the bookings are matched with the bank account.
  5. Result: books that are complete at every month end.

Rules

  • One document, one booking. Nothing is booked without a document.
  • Abitello's books only. The accounts of managed properties are kept separately (Operations).
  • Documents are kept for ten years.